Organizing a Corporate Event: Where to Start and Which Format to Choose?

Organizing a corporate event is a task that requires a serious approach, diverse experience, and a lot of time.

Organising a corporate party is a task that requires a serious approach, versatile experience and plenty of time. Let's take a closer look at the organisation process and find out where to begin?

Briefing

To start with, let's look at the factors you already have. After all, the success of your office event depends on them:

• What is the overall purpose of the event? (the chosen format and content depend on the answer to this important question)

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• Is there a gender imbalance in the team — more women or more men?

• What is the average age of your colleagues (the format of the celebration should be interesting to employees);

• What is the approximate budget;

• Has the venue been chosen;

• Have the organisers been chosen (or a specialised event agency).

If you have already worked through all these and many other points, let's move on to the party theme, choosing the idea and format.

Entertainment programme with invited artists and an MC

If you don't want your celebration to turn into a natural disaster, don't skimp on the MC. An experienced showman will not only skilfully manage the event, but also help you wish your beloved colleagues a happy holiday in an original way. The artists' performances and the programme as a whole also need to be well organised; in this case it is always useful to have a person in charge, or better still to contact us — the Aventura event agency — and we will provide you with a personal manager who will take care of these matters;) A huge choice of various shows allows you to stage exactly what your company will enjoy. Perhaps your colleagues have dreamed of seeing a fire show or taking part in amazing science experiments. Perhaps they would enjoy performances by parodists or magicians. Show ballet and cover band performances are also popular.

Games for the erudite

A wide variety of games can be arranged even during the banquet. These can be versions of well-known TV shows or intellectual battles in the spirit of quiz experts. Be sure that adults sometimes react to games even more emotionally than children. Do you want to see how your modest chief accountant turns into the head of the "Mafia", or how a new employee takes over "Monopoly"? Let your colleagues try to guess a melody from three notes or become the holder of the crystal owl from the game "What? Where? When?" Perhaps you will manage to see your colleagues in a different light.

Karaoke battle

This word conjures up for many a picture of a 1990s party and out-of-tune songs by Russian chanson stars in their heads. In fact, Russians love to sing. Many foreigners note that, indeed, Russian people unexpectedly sing a lot and often — not always well, but always with soul. Karaoke party equipment can now easily be ordered with delivery even to the office; you don't have to go to a karaoke bar for it. You can invite musicians who will set the format, and also choose a repertoire so that it turns out unusual and interesting. You can sing rock hits and foreign classics, especially since more and more people can read English, and modern technology lets you enjoy the process to the full.

Quest games

Today quests are one of the most popular activities. Participants of any age and gender can appreciate them, as there is a huge number of quests in different formats: treasure hunts, horror quests, journeys based on well-known books or films, etc. Nowadays this kind of entertainment can be arranged inside the company office. The space is transformed, and there is no need to travel anywhere special.

Tech show

Young technology companies often choose a corporate party format that involves the use of modern technologies. If you want to find yourself in virtual reality, see a laser show, a robot performance, etc., this format is definitely for you!

Master classes

A good option that combines business with pleasure. They give you the opportunity to discover something interesting in a playful way. Besides, it's always great to make something with your own hands. Men will appreciate spirits tasting, barista lessons on creating cocktails or making coffee, and playing authentic drums will also go down well. For ladies, culinary master classes from a chef are suitable, as well as lessons on creating perfumes, soap, candles, handmade sweets, or painting on glass, wood, ceramics.

Themed photo shoot

Another format that may be especially popular with a female team. In addition, you can invite professional make-up artists, and then your female employees will definitely be happy. Creating a beautiful photo zone with the company logo and instant photo printing right during the photo shoot — all this will help make the corporate photo shoot more engaging and interesting.

Conclusions

As you can see, there is a huge number of options for holding corporate parties. For an event to be successful, it is important that it is handled by a competent and experienced team with experience, reliable contractors and an understanding of how to make the event spectacular and effective. After all, in addition to their knowledge and organisational skills, event industry professionals have a very good understanding of people's psychology at celebrations and can create a truly comfortable atmosphere for all participants in your corporate event.

That is why we strongly recommend turning to professionals in this field for organisation, for example to us at the Aventura event agency!