Business events organization in Moscow | Business events management
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Business events

Организация деловых и бизнес‑мероприятий in Moscow — одно из ключевых направлений агентства «Авентура».

budget from 1 million ₽ How much does it cost ↓

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  • since 2010 year
  • 1000+ etc.), now it is more difficult
  • 4 offices: Moscow, St. Petersburg, Omsk, Tyumen
  • contract and a fixed estimate
  • Gazprom Neft
  • MegaFon
  • Sovcombank
  • Planning Center "Tele2-Russia
  • Sberbank of Russia
  • PJSC "Rostelecom
  • OTP Bank
  • Ericsson
Features
  • We develop individual concepts and scenarios for events.
  • A wide selection of high-level presenters and artists;
  • Event venues are fully decorated by us
Features
  • We develop individual concepts and scenarios for events.
  • A wide selection of high-level presenters and artists;
  • Event venues are fully decorated by us

Business event organization


Over 10 years of work have allowed us to accumulate expertise in the B2B segment and understand what is important for commercial and HR directors in the program as well as how the venue should look to support the brand's status. Our experience and knowledge enable us to build events so that every element - from scenario to service - serves your business objectives.

Over 16 years of work we have built expertise in the B2B segment and understand, among other things, what matters to commercial and HR directors in a program and how a venue should look to support the brand's status. Our experience and knowledge let us build events so that every element — from the script to the service — works toward your business goals.

How much do business events in Moscow cost

budget from 1 million ₽

The result depends on the number of participants, venue, equipment, and program.

  • up to 50 participants
    from 1 million ₽
    • Venue and equipment
    • Guest registration
    • Coffee break
    • Host or moderator
    • Photo and video
  • 50–300 participants
    estimate for the task
    • Everything from the first package
    • Stage, screen, synchronized sound
    • Branding of the venue
    • Online broadcast
    • Cocktail reception
  • 300 participants and more
    estimate for the task
    • Director and technical team
    • Several halls and streams
    • Logistics, transfers, accommodation
    • Speaker reception
    • Video production

We will send the exact estimate within 1 business day — free of charge. We fix the estimate at the start, with no hidden costs.

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Cool cases

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Conference Code/R

Annual conference for IT specialists from "Raiffeisenbank" at "Expocenter". Our team took on the full cycle of organizing the event: from developing the branding concept of the venue to hosting a Gala dinner.
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Kazakh Forum

From November 5th to 7th, 2019, the team of the event agency "Aventura" participated in organizing a large-scale and very important event for all of Russia - The XVI Forum of Interregional Cooperation between Russia and Kazakhstan...
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Family day for Gazprom Neft

Implemented an annual program for taking care of employees and their families. A comprehensive approach combined a healthy lifestyle, children's activities, and eco-master classes. The final lottery with active prizes brought together all participants and reinforced the brand's values.
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Sports event for Rostelecom

Our goal was to create an event that would be a bright spot in the corporate life of "Rostelecom" and increase employee loyalty. We developed a dynamic corporate Spartakiad where each participant had the opportunity to show themselves and feel the support of colleagues.
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Client day of Econiva company

A combined event for clients: an official part at the dealer center with a presentation of equipment and an informal continuation at the restaurant "Riga-Moscow" with a culinary show and karaoke.
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Gazprom Neft stand at the Agro-Omsk exhibition

Developed the "Gazpromneft-Regional Sales" stand for the event and decorated the venue with banners featuring the company's logo. Catering was organized for the pavilion guests, along with BTL activities with hostesses and branded merchandise.
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20th anniversary of Agro Expert Group and Field Day

Organized a jubilee "Field Day" for the company "Agroexpert Group." The event coincided with the company's 20th anniversary, so we combined the business program with a celebration. Guests were welcomed with a welcome zone, an official part with awards, and a unique field master class at the finale.
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Tourist gathering Gazpromneft

Held events for 80+ employees of Gazpromneft Catalytic Systems. The program included competitions for completing a tourist obstacle course, sports orienteering, and much more.
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Chemist Day

Held an annual celebration for the residents on the main square of Volkhov city, dedicated to the 20th anniversary of the company "PhosAgro." The large-scale celebration took place on 2 stages and concluded in the evening with performances by headliners Igor Kornelyuk and Niletto.
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Interindustry conference "PRO Bitum

Organized the largest industry conference dedicated to the production and application of bituminous materials in road construction in Russia. The Event-2018 brought together over 450 key market players: representatives of federal authorities, leading contracting and design organizations, as well as bitumen and PMB producers. We created a platform for direct dialogue between regulators and businesses, setting the vector for industry development.
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Formats of business events

Open days, business breakfasts, meetups

Product presentations and press events are aimed at PR and sales: they help to convey your value to clients, partners, and the media; gather initial feedback; kick off a wave of publications; strengthen brand recognition; support new product or service launches.
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Presentations and press meetings

They gather clients, partners, and industry leaders; thus focusing on networking; brand image; demonstrating expertise; setting market agendas; facilitating exchange of experiences; serving as an important tool for both PR and sales where some contacts turn into deals.
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Conferences and business forums

They gather clients, partners, and industry leaders, so they work for networking and brand image. The format is suitable when it's important to showcase expertise, set market agenda, and give participants the opportunity to exchange experiences. This is an important tool for both PR and sales: some contacts turn into deals.
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Educational programs

Seminars and training help to develop employees' and partners' competencies. This is a working format where skills need to be honed: from sales and service to management. Training programs help to align the level of knowledge within the team and maintain the company's high standards.
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Venues for holding business events

Conference halls

Premises used for organizing meetings, negotiations, and conferences designed for a large number of participants. Conference rooms should be equipped with congress systems, have the ability for simultaneous translation, video material and presentation demonstrations, as well as have good acoustics.

Exhibition centers

These premises typically have extensive space and can accommodate not just one hundred visitors. Centers host exhibitions, fairs, Presentations, trade shows, exhibitions, involving the demonstration of goods or advanced technologies.

Hotels

An excellent option if participants come from other cities or countries: in this case, there is no need for transfer. Most modern hotels have conference rooms equipped with lighting and sound equipment, projectors, and widescreen displays. Also, hotels have restaurants where you can arrange a buffet or coffee break.

Virtual venues

Despite the lifting of restrictions, some companies take advantage of the opportunity to hold an event in hybrid или online format. There are many options for venues equipped with uninterrupted internet, audio and video equipment ensuring high-quality image and sound.

Examples of business events

Russian-Kazakh Forum
Russian-Kazakh Forum
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Conference Code/R
Conference Code/R
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Conference "Beauty and Health
Conference "Beauty and Health
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What is included in the organization of turnkey business events

Development of concept and program

Formulating the event's objectives, proposing a format, compiling a program and scenario with a clear timing for speakers and moderators.

Venue selection and equipment

Renting a venue according to the event's format and scale, coordinating terms, developing a seating plan, organizing delivery and setup of equipment: sound, lighting, screens, interpretation, broadcasting.

Catering and service

Developing the catering format: coffee breaks, lunches, receptions, welcome zones. Taking into account the timing and audience specifics. Monitoring the work of contractors at the venue to keep participants engaged in the content.

Registration, logistics, participant management

Organizing online registration, mailings, reminders, guest lists, managing the registration desk at the venue. Taking care of speaker and VIP guest transfers, on-site navigation, supporting participants before and during the event.
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Clients

The cost of a business event depends on

Format and duration

The budget is influenced by the type of event, program intensity, and duration.

Number of participants and venue

The more participants and the higher the requirements for the location and infrastructure, the higher the expenses for rent, seating, and service.

Technical equipment and additional services

The cost is influenced by equipment requirements: stage, sound, lighting, screens, translation, streaming, as well as the need for branding and special effects.

Catering, registration, and logistics

Meal format, number of coffee breaks, registration solutions, transportation for participants and speakers, guest accommodation — all these are separate budget items.


Leave a request, and we will call you back soon

We will organize a unique event for you; all that's left is to clarify the details.

We will calculate the cost of your event
Photo and video

Stages of organizing a business event

Application and initial consultation

You submit an application on the website or contact us directly. During the initial call, we clarify the format, tentative dates, number of participants, and objectives: networking, training, sales, PR, etc.

Brief and solution selection

Collaboratively filling out a brief: documenting expectations regarding the program, venue, equipment, budget, catering, and service. Based on this, we offer options for concepts, programs, business formats, and venues that meet your objectives.

Concept development and estimates

Compiling a detailed concept for your event: script, schedule of performances, role of moderator and speakers, venue requirements and technical equipment. Creating an estimate with a breakdown by blocks: rental, equipment, catering, decoration, registration, logistics, service.

Preparation and coordination of contractors

Booking the venue, coordinating seating plans and zoning, engaging technical contractors, catering services, registration service, decorators. At this stage, we coordinate all process participants and keep you informed of the statuses of all key tasks.

Event execution and support

On the day of the event, our team of producers and coordinators works at the venue to ensure timing compliance, manage speakers, moderators, registration, catering, technical aspects and participant comfort. We handle all organizational matters so that your team can focus on content and networking.

Reporting and feedback

After the business event concludes we provide you with photo and video materials and if necessary assist in collecting feedback from participants through surveys. This allows for evaluating audience satisfaction and using insights for planning future events.

Why they trust us to organize business events

Experience in large B2B projects

«Авентура» проводит форумы, конференции, клиентские дни и отраслевые события с участием федеральных компаний, органов власти и профильных ассоциаций — от российских конгрессов до крупных отраслевых конференций на 400+ человек. This gives us an understanding of the security, protocol and service level requirements at your business events.

Full cycle in one team

We cover all key aspects: idea generation; program development; venue selection; equipment; catering; registration; logistics; moderation; photo and video shooting. You will have only one contractor while we take unified responsibility for the result.

In-depth work with the scenario and participants

We plan events in such a way that the business program is dynamic: alternating between presentations, panel discussions, Q&A sessions and networking activities. We also assist your speakers and moderators with timing, presentation formats and requirements to avoid hitches and force majeure situations.

Transparent budget and verified partners

We establish the budget and scope of work at the outset as well as utilize a database of reliable equipment suppliers, caterers and service providers with whom we have completed numerous projects. You understand what you are paying for and receive a clear result without any "hidden options" during preparation.
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Thank-you letters

Since 2010, we have held more than 1,000 events throughout Russia
All reviews Order a call
MegaFon
Director of SF OJSC "MegaFon Retail" M.I. Sakhnov
Pulkovo
Head of the personnel selection and employer brand development department Y.V. Romanchyov
Gazprom Neft Refinery
Chairman of the Labor Committee N.I. Donskih
Our principles
Honesty
Honesty
Fixing the budget and terms at the start. You understand in advance what you are paying for—no hidden costs or unpleasant surprises during the preparation process.
Innovativeness
Innovativeness
We offer modern formats and creative solutions: from interactive programs to online and hybrid events using current technologies and visual effects.
Thoroughness
Thoroughness
We carefully plan every detail of the corporate event: timing, scenario, technical equipment, and contractor work. This helps to avoid overlaps and conduct the event at a high level.
Performance
Performance
We meet deadlines and agreements. We take responsibility for project implementation and see each task through to completion.
Expertise
Expertise
More than 16 years in the event industry: we know which solutions work and tailor the event format to business goals, audience, and budget.
FAQ

Do you work based on a ready concept?

Yes, you can provide us with your company's brand book and specify clear guidelines for organizing the event. We will take into account all the requirements and fulfill any wishes.

How do you conduct the event?

We have developed a clear and concise algorithm that allows us to provide high-quality service, work cohesively and effectively.

What is the cost of the event composed of?

The cost depends on the number of participants, duration and format of the event, program specifics, banquet availability, need for print materials development, and so on.

What is included in the price?

Everything you need for a turnkey event: venue and equipment, guest registration, coffee break, host or moderator, photo and video, stage, screen, synchronized sound, venue branding, online broadcast. We fix the estimate at the start and work under a contract — with no hidden costs.

How far in advance should I inquire?

The earlier, the wider the choice of venues, artists, and dates. Submit a request — within 1 business day we will send an estimate and program options.

Can we fit a smaller budget?

We will select a venue, program, and equipment to fit your amount. We work with projects from 1 million ₽, in rare cases — from 500 thousand ₽.

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Leave a request, and we will call you back soon

We will organize a unique event for you; all that's left is to clarify the details.

We will calculate the cost of your event