Organization and hosting of conferences in Moscow | Turnkey business conference organization. Organization and hosting of conferences in Moscow | Turnkey business conference organization.
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Organization of conferences

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Features
  • We take on the full cycle of conference organization
  • We offer proven solutions, contractors, and formats that enhance the effectiveness of the event
  • We guarantee clear coordination, adherence to deadlines, and control of all processes
Features
  • We take on the full cycle of conference organization
  • We offer proven solutions, contractors, and formats that enhance the effectiveness of the event
  • We guarantee clear coordination, adherence to deadlines, and control of all processes
A conference is a business event aimed at promoting your business, presenting products and services, and attracting the attention of potential clients. Conferences are suitable for both large corporations and small companies because it is one of the ways to establish a presence in the market.

Conference objectives

  • Building relationships with partners, seeking new ones

  • Presentation and market launch of products and services

  • Attracting potential clients

  • Improving the company's reputation and image

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Conference Code/R

Annual conference for IT specialists from "Raiffeisenbank" at "Expocenter". Our team took on the full cycle of organizing the event: from developing the branding concept of the venue to hosting a Gala dinner.
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Kazakh Forum

From November 5th to 7th, 2019, the team of the event agency "Aventura" participated in organizing a large-scale and very important event for all of Russia - The XVI Forum of Interregional Cooperation between Russia and Kazakhstan...
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Family day for Gazprom Neft

Implemented an annual program for taking care of employees and their families. A comprehensive approach combined a healthy lifestyle, children's activities, and eco-master classes. The final lottery with active prizes brought together all participants and reinforced the brand's values.
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Sports event for Rostelecom

Our goal was to create an event that would be a bright spot in the corporate life of "Rostelecom" and increase employee loyalty. We developed a dynamic corporate Spartakiad where each participant had the opportunity to show themselves and feel the support of colleagues.
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Client day of Econiva company

A combined event for clients: an official part at the dealer center with a presentation of equipment and an informal continuation at the restaurant "Riga-Moscow" with a culinary show and karaoke.
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Gazprom Neft stand at the Agro-Omsk exhibition

Developed the "Gazpromneft-Regional Sales" stand for the event and decorated the venue with banners featuring the company's logo. Catering was organized for the pavilion guests, along with BTL activities with hostesses and branded merchandise.
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20th anniversary of Agro Expert Group and Field Day

Organized a jubilee "Field Day" for the company "Agroexpert Group." The event coincided with the company's 20th anniversary, so we combined the business program with a celebration. Guests were welcomed with a welcome zone, an official part with awards, and a unique field master class at the finale.
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Tourist gathering Gazpromneft

Held events for 80+ employees of Gazpromneft Catalytic Systems. The program included competitions for completing a tourist obstacle course, sports orienteering, and much more.
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Chemist Day

Held an annual celebration for the residents on the main square of Volkhov city, dedicated to the 20th anniversary of the company "PhosAgro." The large-scale celebration took place on 2 stages and concluded in the evening with performances by headliners Igor Kornelyuk and Niletto.
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Interindustry conference "PRO Bitum

Organized the largest industry conference dedicated to the production and application of bituminous materials in road construction in Russia. The Event-2018 brought together over 450 key market players: representatives of federal authorities, leading contracting and design organizations, as well as bitumen and PMB producers. We created a platform for direct dialogue between regulators and businesses, setting the vector for industry development.
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What is included in organizing a conference

  • Event planning, script writing

  • Informing participants, sending out invitations

  • Choosing a suitable venue for your event

  • Organizing coffee breaks

  • Design and branding

  • Technical support

  • Organizing cultural leisure activities

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Clients

Types of conferences that we can organize in Moscow.

Press Conference

An event where representatives of the media are invited to discuss a specific information flow. This is a meeting in the format of a collective interview, where government officials or company representatives can comment on various business situations or present news about themselves. At a press conference, you can strengthen relationships with the media and gain the trust of clients and partners.
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Briefing

A brief meeting of representatives of companies or authorities with the media to discuss a specific business issue. It involves short speeches by participants on key topics. The purpose of the event is to present information and facts on behalf of the management or authorities to provide an official assessment of the situation.
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Business forum

Meetings of professionals from the same field of activity for mutual exchange of experience. They are held in the format of thematic meetings, where participants discuss specific business issues together and seek ways to solve problems. Here you can talk about your product and services. Within the forum, it is possible not only to discuss entrepreneurship issues, but also to hold practical events, exhibitions, and educational seminars.
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Scientific and practical conferences

Specialized events held among members of the scientific community. Participants listen to presentations, discuss issues in a specific scientific field, and seek joint solutions.
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Stages of conducting a conference

  • Idea search, theme coordination with the client for the event

  • Choosing a location for a business event

  • Scenario development, timing of all performances and breaks.

  • Compiling a list of hosts, sound engineers, actors.

  • Venue setup with furniture, technical equipment, corporate decorations.

  • Ensuring conference security: security, passes, guest list management.

  • Catering arrangements, accommodation solutions for guests from other cities.

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Photo and video

What to pay attention to when organizing a conference

Outdated materials

To ensure that participants receive relevant and interesting information and come back next time, it is important to ask the speaker to prepare an exclusive report.

Low demand

A small number of people willing to attend the conference may be due to the narrow focus of the event or high ticket prices. Therefore, it is necessary to analyze the interests and capabilities of the audience.

Minimal feedback

It is better to collect feedback immediately after the event and, if possible, survey all participants. This can be done through an online form or by distributing paper questionnaires during the event.

What is the price of holding a conference made up of

The cost of conferences can vary, as it depends on several factors at once:

  • Number of conference participants

  • Venue rental

  • Guest catering

  • Transfer costs, if applicable

  • Entertainment during breaks

  • Number of speakers

Additional expenses such as advertising posters, invitations and other printed materials, technical equipment rental, event format: online, offline, hybrid.



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Thank-you letters

Since 2006, we have conducted over 1000 events across Russia
All reviews Order a call
MegaFon
Director of SF OJSC "MegaFon Retail" M.I. Sakhnov
Pulkovo
Head of the personnel selection and employer brand development department Y.V. Romanchyov
Gazprom Neft Refinery
Chairman of the Labor Committee N.I. Donskih
Our principles
Honesty
Honesty
Fixing the budget and terms at the start. You understand in advance what you are paying for—no hidden costs or unpleasant surprises during the preparation process.
Innovativeness
Innovativeness
We offer modern formats and creative solutions: from interactive programs to online and hybrid events using current technologies and visual effects.
Thoroughness
Thoroughness
We carefully plan every detail of the corporate event: timing, scenario, technical equipment, and contractor work. This helps to avoid overlaps and conduct the event at a high level.
Performance
Performance
We meet deadlines and agreements. We take responsibility for project implementation and see each task through to completion.
Expertise
Expertise
Over 15 years in the event industry: we know what solutions work and tailor the event format to the business goals, audience, and budget.
FAQ

How long does it take to prepare for the event?

Depending on the scale and format of the conference, preparatory processes can take from 2 to 6 months, so it is better to plan the event in advance.

Is it possible to combine online and offline formats?

Yes, we can conduct a conference in a hybrid format: for this, we will set up the equipment and provide a rich program for both real and virtual participants.

Will you stay with us until the end of the event?

Yes. We will ensure that everything goes according to plan, that the event stays on schedule, and that the guests are in a good mood.

Can you organize a turnkey conference?

Of course. At the meeting, you will fill out a brief, answer necessary questions, and we will start preparing the event according to your requests.

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