Organization of forums and seminars | Holding forums and seminars in Moscow Organization of forums and seminars | Holding forums and seminars in Moscow
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Organization of forums and seminars

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Features
  • We will create an event plan, write a script, and come up with a creative concept.
  • We hire presenters, arrange catering, equip guest relaxation areas for the event.
  • We decorate and brand the venue, set up equipment, and assist with seating arrangements.
Features
  • We will create an event plan, write a script, and come up with a creative concept.
  • We hire presenters, arrange catering, equip guest relaxation areas for the event.
  • We decorate and brand the venue, set up equipment, and assist with seating arrangements.

Organizing business and industry forums in Moscow involves handling complex business events, where plenary sessions, parallel sections, panel discussions, partner zones, and live participant networking need to be combined in one day. We take care of full forum management: from program and scenario development to venue selection, equipment, registration, broadcasting, catering, and logistics for speakers and guests.

The "Aventura" team works with forums of various scales — from intimate events with 100–200 participants to large-scale events with hundreds or thousands of guests, including international projects. For private businesses, industry associations, and government entities, we structure forums so that each plenary session, panel discussion, and section contributes to specific outcomes: deals, partnerships, initiatives, and brand recognition.

Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Conference Code/R

Annual conference for IT specialists from "Raiffeisenbank" at "Expocenter". Our team took on the full cycle of organizing the event: from developing the branding concept of the venue to hosting a Gala dinner.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Kazakh Forum

From November 5th to 7th, 2019, the team of the event agency "Aventura" participated in organizing a large-scale and very important event for all of Russia - The XVI Forum of Interregional Cooperation between Russia and Kazakhstan...
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Family day for Gazprom Neft

Implemented an annual program for taking care of employees and their families. A comprehensive approach combined a healthy lifestyle, children's activities, and eco-master classes. The final lottery with active prizes brought together all participants and reinforced the brand's values.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Sports event for Rostelecom

Our goal was to create an event that would be a bright spot in the corporate life of "Rostelecom" and increase employee loyalty. We developed a dynamic corporate Spartakiad where each participant had the opportunity to show themselves and feel the support of colleagues.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Client day of Econiva company

A combined event for clients: an official part at the dealer center with a presentation of equipment and an informal continuation at the restaurant "Riga-Moscow" with a culinary show and karaoke.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Gazprom Neft stand at the Agro-Omsk exhibition

Developed the "Gazpromneft-Regional Sales" stand for the event and decorated the venue with banners featuring the company's logo. Catering was organized for the pavilion guests, along with BTL activities with hostesses and branded merchandise.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

20th anniversary of Agro Expert Group and Field Day

Organized a jubilee "Field Day" for the company "Agroexpert Group." The event coincided with the company's 20th anniversary, so we combined the business program with a celebration. Guests were welcomed with a welcome zone, an official part with awards, and a unique field master class at the finale.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Tourist gathering Gazpromneft

Held events for 80+ employees of Gazpromneft Catalytic Systems. The program included competitions for completing a tourist obstacle course, sports orienteering, and much more.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Chemist Day

Held an annual celebration for the residents on the main square of Volkhov city, dedicated to the 20th anniversary of the company "PhosAgro." The large-scale celebration took place on 2 stages and concluded in the evening with performances by headliners Igor Kornelyuk and Niletto.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Межотраслевая конференция "PRO Bitum"

Organized the largest industry conference dedicated to the production and application of bituminous materials in road construction in Russia. The Event-2018 brought together over 450 key market players: representatives of federal authorities, leading contracting and design organizations, as well as bitumen and PMB producers. We created a platform for direct dialogue between regulators and businesses, setting the vector for industry development.
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What forums do we organize

Industry business forums and congresses

Events bring together companies, associations, regulators, and experts from specific sectors: industry, agriculture, IT, finance, and other industries. Such business events allow discussing market and legal changes, presenting cases and projects while building dialogue between business and government.

Corporate forums

Company forums are internal business events for employees, partners, and key clients. In such events' programs we combine plenary sessions with management speeches, thematic sections for departments, strategic sessions and formats to engage participants in change.

Investment and economic forums

Focused on finding and presenting projects; dialogue with investors; funds; profile authorities. Quality of speakers', moderators' composition is crucial in such events along with clear meeting programs; Q&A sessions; comfortable delegation logistics.

Educational and HR forums

Gather specialists in personnel management; training & development; corporate culture; internal communications. Practical cases; trend sessions; panel discussions involving HR directors take precedence here along with sections dedicated to specific employee development tools & programs.
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Clients

What tasks does organizing forums solve

Formation of an industry agenda

First of all; a forum is a platform for dialogue. It brings together business representatives; government officials; expert community to discuss trends & industry solutions. This is relevant for Russian & international companies; associations; regional administrations who want to set the tone for discussions & participate in developing initiatives.

Expansion and strengthening of connections

A forum is a crucial tool for business. Through plenary sessions; panel discussions; seminars & informal networking participants find clients; contractors; investors & technological partners. This task is particularly important for startups; developers; investment funds & corporations building an ecosystem around their products & services.

Brand promotion and reputation management

Participation status in a forum - organizer; partner; sponsor or speaker - strengthens a company's positioning as an expert & reliable market player. This result is important for brands developing PR direction; entering new markets or building long-term relationships with professional communities & media.

Experience exchange and training

The forum provides an opportunity to compare companies' approaches; see working cases; discuss mistakes & solutions in live Q&A format. Business schools; educational centers; HR departments & functional leaders who are responsible for team development & implementing new practices benefit from this task primarily.
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What is included in the turnkey organization of the forum

Concept and structure development

Formulate forum goals; define key tracks; shape the program: plenary session format; panel discussions; sections; partner special projects. Develop scenarios for speakers & moderators considering timing; format changes & audience attention peaks.

Venue selection and technical equipment

Select a location suitable for the forum's format & scale; develop room layouts & participant flows schemes. Organize equipment: stage setup; sound system; lighting; screens; simultaneous interpretation systems; recording & online broadcasting so that participants can connect both offline & online.

Registration, logistics, and service

Set up registration: landing page or form; mailings; personal accounts; QR passes; manage on-site registration desk operations. Take care of logistics: speaker & delegation transfers; venue navigation & participant support.

Working with partners, sponsors, and catering

Help integrate partners & sponsors into the forum program: presentations; panel discussions; stands; special zones & branded activities. Organize catering according to the program structure: coffee breaks; lunches; receptions & informal communication zones - considering session schedules & participant routes.
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Photo and video

Stages of organizing a business forum

Task setting and concept formation

Together with you we define forum goals; key topics; target audiences' expected results for business/industry/territory based on which we form a concept: plenary session format selection; section set-up types of panel discussions participation formats for partners & sponsors.

Program design and event structure

Develop a forum program: session grid by rooms & days moderator's & speaker's roles networking slots special projects preparation scenario writing timing transitions between blocks presentation requirements speeches preparation requirements

Venue selection and infrastructure preparation

Rent a venue in Moscow suitable for the scale & format of the forum coordinate technical conditions zoning plan operation of registration areas plenary hall sections catering partner stands negotiation areas to ensure convenient movement between sessions for participants

Organization of registration, logistics, and partner block

We configure IT solutions for registration and communication with participants, organize processes at registration desks and in help zones. At the same time, we coordinate packages for partners and sponsors, integrate their activities into the program, as well as manage the logistics of speakers and delegations.

Forum execution and support

On the day of the event, our team coordinates all processes: the operation of halls, speakers and moderators, participant registration, catering, technical support, broadcasts, and services. This allows us to maintain the program on schedule and provide a comfortable level of service for all forum participants.

Summing up and post-event support

After the forum, we provide you with photo and video materials, a program report, and if necessary, participant data and satisfaction surveys. This helps evaluate the results of our event and use it as a basis for future business events.
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We will organize a unique event for you; all that's left is to clarify the details.

Рассчитаем стоимость вашего мероприятия

Why it is worth entrusting the organization of the forum to us

Experience in complex events

We organize business forums and large conferences with multiple halls, parallel sessions, and a packed program where it's important to synchronize the work of speakers, moderators, participants, and partners. This helps us identify logistical, timing, and service bottlenecks in advance and address them during the preparation stage.

Focus on client's objectives

When preparing for the forum, we base our work on your goals: launching initiatives, shaping agendas, finding partners, and engaging with the community. We structure the program so that each track and format - from plenary sessions to panel discussions - delivers clear results.

Strong team

The project team at "Aventura" includes business event producers, directors, coordinators, and technical specialists who have been working with forums for many years. We know how to assemble program committees, organize the work of speakers and moderators, and maintain a high level of service at the venue.

Transparent process and accountability

We establish deadlines and budgets at the start of the project and regularly update task statuses. On the day of the forum, we are responsible for its comprehensive implementation so that you can focus on the content of the event and communications.
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Thank-you letters

Since 2006, we have conducted over 1000 events across Russia
All reviews Order a call
MegaFon
Директор СФ ОАО "Мегафон Ритейл" М.И. Сахнов
Pulkovo
Head of the personnel selection and employer brand development department Y.V. Romanchyov
Gazprom Neft Refinery
Chairman of the Labor Committee N.I. Donskih

Factors influencing the cost of organizing a forum

Scale and format

The cost is influenced by the number of participants, days and rooms, and the program format: plenary sessions or a full-fledged multi-threaded forum with sections and partner activities.

Venue and equipment requirements

The budget depends on the venue's level, its infrastructure, the need for additional areas, and the volume of technical equipment: stage, lighting, sound, screens, interpretation, recording, and online broadcasts.

Program composition and partner block

The more complex the program structure, the higher the preparation costs: working with speakers and moderators, developing sections, panel discussions, partner and sponsor special projects.

Catering, registration, and participant logistics

The number and format of coffee breaks, lunches, evening events, registration decisions and navigation, transfers, and delegation accommodation are all separate budget items that make up the final cost.



Our principles
Honesty
Honesty
Fixing the budget and terms at the start. You understand in advance what you are paying for—no hidden costs or unpleasant surprises during the preparation process.
Innovativeness
Innovativeness
We offer modern formats and creative solutions: from interactive programs to online and hybrid events using current technologies and visual effects.
Thoroughness
Thoroughness
We carefully plan every detail of the corporate event: timing, scenario, technical equipment, and contractor work. This helps to avoid overlaps and conduct the event at a high level.
Performance
Performance
We meet deadlines and agreements. We take responsibility for project implementation and see each task through to completion.
Expertise
Expertise
Over 15 years in the event industry: we know what solutions work and tailor the event format to the business goals, audience, and budget.
FAQ

Can a turnkey forum be created in Moscow?

Yes, tell us what goals the event should pursue, and we will create a unique event for your business.

How many days does the forum organization take?

It all depends on the scale of the event and its goals. Business events require special preparation, so it may take several months to organize them.

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