Organization of online conferences | Turnkey online conference management Organization of online conferences | Turnkey online conference management
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Organization of online conferences


Online conferences are relevant nowadays. To participate in such events, only a laptop or phone with internet access is required.

Online conferences are suitable for everyone: you can hold business negotiations, meetings for a wide range of people, specialized broadcasts, and so on.

It is convenient, safe, and saves a lot of resources.

Even large holidays, corporate events, and team buildings can be organized online. This is a new format for event development.


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Conference Code/R

Annual conference for IT specialists from "Raiffeisenbank" at "Expocenter". Our team took on the full cycle of organizing the event: from developing the branding concept of the venue to hosting a Gala dinner.
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Kazakh Forum

From November 5th to 7th, 2019, the team of the event agency "Aventura" participated in organizing a large-scale and very important event for all of Russia - The XVI Forum of Interregional Cooperation between Russia and Kazakhstan...
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Family day for Gazprom Neft

Implemented an annual program for taking care of employees and their families. A comprehensive approach combined a healthy lifestyle, children's activities, and eco-master classes. The final lottery with active prizes brought together all participants and reinforced the brand's values.
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Sports event for Rostelecom

Our goal was to create an event that would be a bright spot in the corporate life of "Rostelecom" and increase employee loyalty. We developed a dynamic corporate Spartakiad where each participant had the opportunity to show themselves and feel the support of colleagues.
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Client day of Econiva company

A combined event for clients: an official part at the dealer center with a presentation of equipment and an informal continuation at the restaurant "Riga-Moscow" with a culinary show and karaoke.
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Gazprom Neft stand at the Agro-Omsk exhibition

Developed the "Gazpromneft-Regional Sales" stand for the event and decorated the venue with banners featuring the company's logo. Catering was organized for the pavilion guests, along with BTL activities with hostesses and branded merchandise.
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20th anniversary of Agro Expert Group and Field Day

Organized a jubilee "Field Day" for the company "Agroexpert Group." The event coincided with the company's 20th anniversary, so we combined the business program with a celebration. Guests were welcomed with a welcome zone, an official part with awards, and a unique field master class at the finale.
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Tourist gathering Gazpromneft

Held events for 80+ employees of Gazpromneft Catalytic Systems. The program included competitions for completing a tourist obstacle course, sports orienteering, and much more.
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Chemist Day

Held an annual celebration for the residents on the main square of Volkhov city, dedicated to the 20th anniversary of the company "PhosAgro." The large-scale celebration took place on 2 stages and concluded in the evening with performances by headliners Igor Kornelyuk and Niletto.
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Interindustry conference "PRO Bitum

Organized the largest industry conference dedicated to the production and application of bituminous materials in road construction in Russia. The Event-2018 brought together over 450 key market players: representatives of federal authorities, leading contracting and design organizations, as well as bitumen and PMB producers. We created a platform for direct dialogue between regulators and businesses, setting the vector for industry development.
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How we conduct turnkey online conferences

Website creation

It contains all the necessary information for the conference. Names and photos of speakers, event schedule with exact times, links to social media, and so on.

Email newsletter

We are launching an email newsletter for all participants who register through the website. The newsletters are set up so that event reminder emails will be sent 24 hours, 1 hour, and 10 minutes before the start.

We tell about you

Promote your online event among the target audience on social networks

Live broadcast

We create a page where we will conduct a live broadcast. Chat, navigation (if you have multi-zone broadcasting), information about all speakers, and so on are provided.

Assistance with remote speakers

Consult each person, help find the optimal angle, accompany everyone during the start of the broadcast and performances.

Location

We rent a venue for the event. It can be a special studio or a huge hall. We bring the necessary equipment, lighting, sound. We check the proper operation. We set up the broadcast.

Recording

We record throughout the event. At the end, you receive a full recording.

Examples of past events

PR event Smart Kitchen
PR event Smart Kitchen
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Annual conference
Annual conference
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Clients

Scenario for conducting a conference in an online format

1. Start of the event
Opening of the event, welcome, a few words about how it will proceed.

2. Introduction
The host talks about the first speaker.

3. Performance
Each invited guest presents on their topic.

4. Questions
After all the presentations are finished, there is time to ask questions to all the speakers.
Photo and video

What platforms do we use for broadcasting

Functionality and capabilities of various services

We can conduct online conferences on social networks and various video hosting platforms: Zoom, YouTube, VK, Google Meet, Proficonf, Boomstream, and others. The choice of a specific platform depends on the necessary tools and the goals of the event. For example, Google Meet allows for video and audio conferences, screen sharing from a computer or phone, setting up system and custom backgrounds, and much more. In the paid version of Zoom, you can invite up to 300 participants and 1000 viewers.

Advanced capabilities of online conferences

The functionality of some platforms goes beyond regular video conferences and offers advanced event formats: gamification, interactive features, and so on. All of this ensures speaker comfort, engages viewers, and emphasizes the company's image. Additionally, you can choose to broadcast on multiple platforms: social networks and messengers, on a streaming channel, and on the company's website.
Our principles
Honesty
Honesty
Fixing the budget and terms at the start. You understand in advance what you are paying for—no hidden costs or unpleasant surprises during the preparation process.
Innovativeness
Innovativeness
We offer modern formats and creative solutions: from interactive programs to online and hybrid events using current technologies and visual effects.
Thoroughness
Thoroughness
We carefully plan every detail of the corporate event: timing, scenario, technical equipment, and contractor work. This helps to avoid overlaps and conduct the event at a high level.
Performance
Performance
We meet deadlines and agreements. We take responsibility for project implementation and see each task through to completion.
Expertise
Expertise
Over 15 years in the event industry: we know what solutions work and tailor the event format to the business goals, audience, and budget.

FAQ

How effective is the online event format?

In recent times, online events have become an integral part of business, as they allow saving time and budget on organization. Virtual meetings can be held in any format and in all areas of activity, attracting a larger audience than offline events and expanding the geography of guests.

What is included in your technical support?

Specialists of the company "Aventura" regularly check the internet connection, control the quality of sound and video, monitor the chat of the online meeting, and immediately fix any malfunctions during the video conference. You can be confident in the high-quality conduct of the event.

How to prepare for an online event?

We will take on all the responsibilities for organizing the video conference: finding a studio, technical setup of the broadcast, sending invitations, selecting lighting and sound equipment, and so on. To ensure the success of the event, you need to prepare and get ready for the presentation.
Online application
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