Organization and conducting of conferences | Full-service business conference organization Organization and conducting of conferences | Full-service business conference organization
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Organization of conferences

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Features
  • We take on the full cycle of conference organization
  • We offer proven solutions, contractors, and formats that enhance the effectiveness of the event
  • We guarantee clear coordination, adherence to deadlines, and control of all processes
Features
  • We take on the full cycle of conference organization
  • We offer proven solutions, contractors, and formats that enhance the effectiveness of the event
  • We guarantee clear coordination, adherence to deadlines, and control of all processes

Stages of conference preparation

  • Development of the event plan. What issues need to be addressed, duration, number of participants, and so on.
  • Inviting speakers, informing about the event, arranging meetings, and preparing for them.
  • Event scenario. Planning the sequence of speakers, breaks, event duration.
  • Venue search, venue decoration in your style, contractor search, organization of recreation areas, catering, and everything else.
  • Working with technical equipment. Ordering, checking, and setting up.
  • Managing guest invitations, printing souvenir products, seating arrangements.
  • Event promotion. Online, in the media, on TV. Our marketers take care of this.
  • Promoting the past event in the media, to journalists, online, and so on. Everyone will know about you!

Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Conference Code/R

Annual conference for IT specialists from "Raiffeisenbank" at "Expocenter". Our team took on the full cycle of organizing the event: from developing the branding concept of the venue to hosting a Gala dinner.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Kazakh Forum

From November 5th to 7th, 2019, the team of the event agency "Aventura" participated in organizing a large-scale and very important event for all of Russia - The XVI Forum of Interregional Cooperation between Russia and Kazakhstan...
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Family day for Gazprom Neft

Implemented an annual program for taking care of employees and their families. A comprehensive approach combined a healthy lifestyle, children's activities, and eco-master classes. The final lottery with active prizes brought together all participants and reinforced the brand's values.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Sports event for Rostelecom

Our goal was to create an event that would be a bright spot in the corporate life of "Rostelecom" and increase employee loyalty. We developed a dynamic corporate Spartakiad where each participant had the opportunity to show themselves and feel the support of colleagues.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Client day of Econiva company

A combined event for clients: an official part at the dealer center with a presentation of equipment and an informal continuation at the restaurant "Riga-Moscow" with a culinary show and karaoke.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Gazprom Neft stand at the Agro-Omsk exhibition

Developed the "Gazpromneft-Regional Sales" stand for the event and decorated the venue with banners featuring the company's logo. Catering was organized for the pavilion guests, along with BTL activities with hostesses and branded merchandise.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

20th anniversary of Agro Expert Group and Field Day

Organized a jubilee "Field Day" for the company "Agroexpert Group." The event coincided with the company's 20th anniversary, so we combined the business program with a celebration. Guests were welcomed with a welcome zone, an official part with awards, and a unique field master class at the finale.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Tourist gathering Gazpromneft

Held events for 80+ employees of Gazpromneft Catalytic Systems. The program included competitions for completing a tourist obstacle course, sports orienteering, and much more.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Chemist Day

Held an annual celebration for the residents on the main square of Volkhov city, dedicated to the 20th anniversary of the company "PhosAgro." The large-scale celebration took place on 2 stages and concluded in the evening with performances by headliners Igor Kornelyuk and Niletto.
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Cool cases

If the team is "scattered" across different branches and offices - no problem: remote events can be just as exciting and stylish. Play "Mafia" and pull pranks, cook your favorite dishes in front of the screen and have a mass tasting session, sing in online karaoke and showcase your hidden talents - the script for a "remote" corporate event is limited only by your imagination.

Межотраслевая конференция "PRO Bitum"

Organized the largest industry conference dedicated to the production and application of bituminous materials in road construction in Russia. The Event-2018 brought together over 450 key market players: representatives of federal authorities, leading contracting and design organizations, as well as bitumen and PMB producers. We created a platform for direct dialogue between regulators and businesses, setting the vector for industry development.
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How we conduct conferences

Analyzing the market and identifying trends

Analyzing trends, finding out what people like, and basing the plan on that.

Developing an event plan

The most creative people in our company work on it. We write a detailed plan, scenario, and even make sketches!

Inviting speakers (in agreement with you)

We choose them ourselves or invite those you want.

Seating plan for guests and speakers

Seating guests and speakers so that everyone can comfortably watch without obstructing the view of the stage.

Creating a schedule of performances

Planning performances so that everyone has time to speak. We consider all breaks and time for conversations.

Printing brochures and other promotional materials for the event

If you give souvenir products to your event guests, it will be remembered for a long time and will be a beautiful gesture towards them. Loyalty to your company will increase.

The marketer is responsible for promotion

The target audience will learn about the event through advertising on social networks, in the media, and from bloggers. More guests will come to you, and many people will learn about you.

Organizing transportation

If the conference takes place in another city, we will bring speakers directly to the venue from airports and train stations.

Accommodating guests

We will book hotels for speakers if you are holding an event in another city.

Creating a website for the conference, as well as working on the corporate identity

We will answer all questions on the website, add a ticket purchase button, and tell about your company.

Why hold conferences

Successful business management requires attending and organizing thematic events. This way more people will learn about you, and you will constantly be aware of the latest trends in your business.
  • Something new
They help to gain new information and share their experience.

  • Meet new people
Interested people come to the conference who want to find new partners and clients themselves. An excellent opportunity to make new useful connections.

  • Contact us
Especially useful for small, emerging companies. You can talk about and even showcase your startup and hear feedback from real professionals.

  • Support
At conferences, you can get a lot of motivation for new achievements. Support is important in every aspect of life, and at conferences, there are people who are passionate about the same things as you!

  • Inspiration
Forums and conferences in other cities are a great way to see the country, meet new people, and get inspired to work further.

Tips for organizing conferences

Venue for the event

This is perhaps the most challenging task. Due to renting certain venues, the ticket prices may increase, and so on.
It is crucial to find a bright and spacious venue with comfortable seating and a large stage. The space should be planned so that all speakers and guests can fit in comfortably.

Technical aspect

It is necessary to ensure that all equipment: lighting, speakers, computers and laptops, projector, and fire safety are in good working condition. It's better to conduct a technical rehearsal to avoid any force majeure situations.

Event advertising

It's important to consider the advertising campaign at the venue selection stage. There are numerous paid and free promotion methods. Use as many promotion methods as possible, such as online and media advertising, TV, invitations through social media, etc.

Preparation of an event plan

It's essential to carefully plan the event so that you can monitor its success, provide guests with event timing consultations, and introduce all speakers. It's also crucial to schedule break times and allocate time for technical preparation.

Examples of past events

Ежегодная конференция
Annual conference
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Обучающая конференция
Educational conference
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Конференция "Красота и Здоровье"
Конференция "Красота и Здоровье"
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Clients

Types of conferences and their objectives

  • Scientific-practical - scientists meet at such events to share experience and discuss specific issues
  • Online conference - a new type of business events, its main advantage is that you can be a participant of a conference or forum without leaving your workplace.
  • Business forums - solve specific issues on the stated topic. They are needed for business owners of any size.
  • Press Conference - they are held for the media and journalists to present a product or service to them before others and get reviews and feedback. Through them, a large number of people will learn about you.
  • Presentations - they are organized to showcase your new services or products.
Photo and video

Thank-you letters

Since 2006, we have conducted over 1000 events across Russia
All reviews Order a call
MegaFon
Директор СФ ОАО "Мегафон Ритейл" М.И. Сахнов
Pulkovo
Head of the personnel selection and employer brand development department Y.V. Romanchyov
Gazprom Neft Refinery
Chairman of the Labor Committee N.I. Donskih
Our principles
Honesty
Honesty
Fixing the budget and terms at the start. You understand in advance what you are paying for—no hidden costs or unpleasant surprises during the preparation process.
Innovativeness
Innovativeness
We offer modern formats and creative solutions: from interactive programs to online and hybrid events using current technologies and visual effects.
Thoroughness
Thoroughness
We carefully plan every detail of the corporate event: timing, scenario, technical equipment, and contractor work. This helps to avoid overlaps and conduct the event at a high level.
Performance
Performance
We meet deadlines and agreements. We take responsibility for project implementation and see each task through to completion.
Expertise
Expertise
Over 15 years in the event industry: we know what solutions work and tailor the event format to the business goals, audience, and budget.

In what other format can a conference be held

Scientific and practical conferences

At such events, leading theoretical scientists, practicing researchers, and students come together to discuss and exchange current knowledge and research results in a specific scientific field. These conferences are often oriented towards the academic environment but can also have an open format for everyone interested. The program of such large-scale events may include panel discussions and round tables, but the organization of presentations from specific speakers always remains at the center.

Business conferences

Similar events, also resembling business congresses, seminars, and forums, are organized for entrepreneurs, business trainers, and experts in specific fields. Most often, the program here includes discussions on economic issues, IT technologies, and industry. These conferences imply practical solutions at the end: adopting development strategies, choosing specific innovations, etc. As a business event, the conference is intended to serve as a networking tool. Business conference participants seek ideas, investors, partners, clients, and even employees for their companies, as well as additional opportunities for their own professional and personal development.

Press conferences

Это мероприятия, организуемые частными брендами, органами власти, общественными организациями и медийными персонами с целью представить какую-либо важную информацию журналистам и широкой общественности. Such events are often used to announce news and activities, product releases, the announcement of significant decisions and results of any competitions or discussions.. Press conferences обычно включают выступления спикеров, ответы на вопросы СМИ и последующий отчет или обзор в письменной и визуальной форме (фото и видео). These events are an important tool for shaping public opinion and interacting with television, print, and online media..

Exhibitions and presentations

These are events where the main goal is for participants to talk about their brands, company successes, products and services, new sales markets, etc. Such conferences are focused on advertising and marketing and are often held to attract the attention of the target audience. The most important thing here is to effectively demonstrate the company's features and support the brand's image. Also, these events pay attention to interaction with listeners and viewers: clients receive personal consultations, ask questions, provide feedback, etc.
FAQ

How many days do you need to organize a conference?

These are not the easiest events to organize. To prepare for them successfully, a lot of thorough work is required. The scale of the event can vary, and preparation can take from several months to a year. Our company strives not to exceed the deadlines specified in the contract. To learn more about the organization timeline, please contact the company manager. They will provide you with consultation.

Will managers be with us throughout the event?

Yes, of course. Managers are present until the end of the event and take on all the work. They answer guests' questions, monitor the timing, solve any issues that arise, and so on. No one will leave you alone with the entire event.

If a force majeure situation arises at the event?

Нестрашно. We always have a "Plan B" in case of unforeseen situations.. Менеджеры умеют договариваться и общаться с людьми, знают как лучше поступить, а на помощь всегда готовы прийти коллеги. We don't leave our own in trouble and are always ready to step in.

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